Documentation Executive

Position	Executive   Documentation	Reporting to	Manager  Projects
Location	Pune	Employment Type	Full Time

About Industree Foundation

Established in 2000, Industree Foundation holistically tackles the root causes of poverty  by creating an ownership-based, organized, creative manufacturing ecosystem for  micro-entrepreneurs. Industree works with a vision to co-create an ecosystem with  farmers, artisans, and stakeholders, creating a new way of building sustainable  enterprises and work culture. Industree Foundation’s comprehensive approach helps  communities assess their traditional skill base, organize them into production units,  develop products that appeal to modern markets, and create consistent demand to  create sustainable businesses at the lowest possible costs.

Our approach has tripled the incomes of artisans in non-farm occupations by leveraging  their artisanal skills and integrating them into the creative industries sector. The  Foundation believes that if the poor have access to sustained and consistent demand  for their products and services and are provided with an enabling ecosystem, they can  integrate into the formal economy and lift themselves out of poverty. We have reached  6,00,000 women artisans across India and Africa through collaborative efforts with  organizations like The Future group, IKEA, The Commonwealth Secretariat, the  Grassroots Business Fund, and the National Skill Development Corporation. You can  read more about its work at www.industree.org.in.

Role Overview: The Documentation Executive will prepare accurate donor reports,  capture project impact through compelling stories, and collaborate with multiple teams  to ensure high-quality documentation. This role involves regular field visits and creating  engaging presentations to communicate project outcomes effectively. The ideal  candidate will have strong writing skills, attention to detail, and experience in the non profit or development sector. Knowledge of Marathi is a plus for local engagement and  fieldwork support.

Education: A bachelor’s or master’s degree in communications, Journalism,  Development Studies, English Literature, Social Work (MSW), or a related field is  required, with additional certifications in writing, content creation, or business  development considered an advantage.

Experience: Minimum 3–4 years of professional experience in a similar role, preferably  within the development sector or non-profit organizations, with prior experience in  donor reporting, case study writing, or content development strongly preferred.

Location: Pune

Language(s): Language: Proficiency in English with excellent writing and verbal  communication skills is required, and knowledge of Marathi is desirable, especially for  field visits and engaging with local stakeholders.

Key Responsibilities:

• Prepare and deliver accurate monthly, quarterly, and annual donor reports in  adherence to deadlines and commitments. 
• Ensure reports meet donor guidelines and standards, maintaining consistency  and clarity. 
• Conduct regular field visits to monitor project progress, gather insights, and  capture compelling case studies or success stories. 
• Identify and document the project’s impact, best practices, and lessons learned  to showcase achievements. 
• Collaborate closely with the Monitoring & Evaluation (M&E) team to obtain up-to date data and analytics for inclusion in project reports and other documentation. 
• Work with the field team to comprehensively understand project developments  and identify stories that effectively represent project successes. 
• Coordinate with the communications team to proofread and enhance the quality  of content for promotional materials, newsletters, and reports. 
• Maintain organized and accessible records of all reports, case studies, and  supporting documents for future reference and audits. 
• Implement systematic documentation processes for easy retrieval and tracking.  
• Develop high-quality documents, presentations, and reports as requested by the  reporting manager or project team. 
• Assist in creating visually engaging materials using charts, infographics, or other  tools to enhance presentation quality. 
• Ensure all documentation aligns with organizational policies, donor  requirements, and branding guidelines. 
• Contribute to internal capacity-building efforts by sharing documentation best  practices with team members. 
• Review and edit documents to ensure accuracy, grammatical correctness, and  consistency in style and tone. 
• Actively participate in team meetings to provide updates on documentation  progress and share insights from field visits or reporting outcomes.
• Support knowledge management by curating content for internal or external  dissemination, such as success stories, case studies, and impact reports. 
• • Take on ad hoc tasks and special assignments delegated by the reporting  manager, including supporting strategic initiatives or cross-departmental  projects. 

 Skills 

• Exceptional writing skills, with the ability to craft clear, concise, impactful  reports, case studies, and other documents. 
• Strong proofreading and editing abilities to ensure grammatical accuracy and  consistency in tone and style. 
• Excellent interpersonal skills to build effective working relationships with  internal teams, field staff, and stakeholders. 
• Ability to collaborate seamlessly with diverse teams, including M&E, field, and  communications teams. 
• Strong grasp of project goals, objectives, and deliverables to accurately capture  and communicate progress and outcomes. 
• Ability to align documentation with donor expectations and organizational  standards. 
• Ability to create and deliver impactful presentations using visual aids such as  infographics, charts, and images. 
• A keen sense for identifying compelling narratives or success stories to highlight  project impact and inspire stakeholders. 
• Fair understanding of data analysis and interpretation to effectively incorporate  metrics and insights into reports. 
• Strong attention to detail to ensure accuracy in documentation and maintain  high-quality standards. 
• Proficiency in managing multiple tasks, meeting deadlines, and maintaining  well-organized records for future reference. 
• Familiarity with tools for document creation, data visualization, and  presentations (e.g., MS Office, Google Workspace, or equivalent tools). 
• Creative thinking to craft compelling narratives communicating project  outcomes and value to donors and stakeholders.

We encourage women candidates to apply for this role. Please share your resumes  along with your location, notice period/availability, and salary details  at: jobs@industree.org.in.

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