Portfolio Finance Manager

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About the Organization

CIFF is an independent philanthropic organisation, working with a range of partners seeking to transform the lives of children and adolescents. Our programmes are designed to support bold ideas to solve seemingly intractable problems.

Job Description

The Portfolio Finance Manager will also work on an ad hoc basis with other Portfolio Finance colleagues from other teams across CIFF to ensure that the most recent learnings and approaches are shared for the benefit of the organisation as a whole.

At a more general level, the Portfolio Finance Manager will play an important role in supporting the Senior Portfolio Finance Manager, Programme Excellence Director and the India team in developing annual business plan proposals and managing those plans, while ensuring there is financial rigor and working collaboratively with the CAO, CFO and central Finance team to ensure the team is prudently and properly using and managing CIFF’s charitable funds. 

The Portfolio Finance Manager will also support the team in ensuring that CIFF’s policies related to finance (e.g. overheads policy and allocation of contingency) are complied with and risks are adequately managed within the portfolio, such as safeguarding CIFF’s charitable funds.

Job Responsibilities

Strategy & planning

• Contribute to the development of strategic approaches using financial models to ensure long-term sustainability and scalability of programme investments.
• Lead on the development of specific strategies within India, working with the Senior Portfolio Finance Manager and Director – Programme Excellence, India for guidance. 

Programme development, delivery & performance

• Contribute to the dynamic management of programmes to ensure financial sustainability and alignment with strategic objectives.
• Provide financial insights and guidance on key considerations for programme integration, scalability, and commercial viability.
• Support and coach the Programme Managers on budgeting and forecasting for programme investments
• Support the Programme Team on review of deliverables from grantees and providing input on related grant payment decisions.
• Work as part of the team to contribute to programme design and management based on trends across the sector and partners. 
• Conduct regular reviews of the progress and performance of programmes under delivery to identify problems and delays, and work with partners to develop effective solutions (escalating to more senior colleagues for support and intervention, where required).
• Work as part of a team to shape and implement plans for scaling up, replicating or leveraging additional support for successful programmes and initiatives, in accordance with agreed priorities.
• Identify opportunities and options for improving processes, procedures and programme management approaches within (and beyond) the team, to support increased organisational efficiency and effectiveness.

Sector knowledge and profile-building

• Keep abreast of developments within the sector and grantee ecosystem and international development sectors, establishing appropriate information gathering networks and channels to deepen professional knowledge and skills.

Stakeholder and partner management

• With a variety of external audiences, develop and maintain strong partnerships and act as a knowledgeable resource about CIFF’s programmes and priority areas.
• As part of the team, work alongside senior colleagues to help develop a deep, collaborative relationship with grantees, funders and other key partners the team is working with and provide insights about how a grantee or group of grantees may be managed more effectively from a financial and operational perspective (e.g. how updated financial management systems or collaboration amongst grantees in the same area might increase effectiveness and address risk). 
• Keep abreast of the operating environment in which the team is developing and managing programmes (e.g. from a regulatory, market, political perspective) and work with the Portfolio Director/Portfolio Finance Director to share inputs to support the team in navigating those issues from a commercial and risk-based perspective. 

Membership and leadership of the team

• Be a role model to less experienced team members, demonstrating CIFF’s leadership behaviours and providing mentorship to aid their growth.
• Adopt a coaching approach with colleagues which instils a culture of openness and trust, embraces diverse thinking, and encourages continuous improvement and learning.

Principal Accountabilities

• Supporting the Portfolio Finance Director/Portfolio Director and other team members on:
• The financial structure and business model of grant proposals 
• Programme investments meeting financial sustainability target outcomes
• Portfolio benchmark and target cost metrics 
• Financial know-how and development for the team
• Annual team budgets prudently managed and adhered to 
• Accuracy of team financial reporting information on CIFF’s systems
• CIFF financial policies complied with

Education Qualification/Required Skills & Experience

• Bachelor’s degree 2:1 or above or equivalent qualification/relevant, significant experience 
• Experience working in one or more areas that the team works in (including the relevant geographies)
• Qualified accountant or demonstrable financial experience and acumen obtained in a commercial or consultancy capacity
• Experience in the NGO or philanthropic sector (and using grant management/CRM systems) would be advantageous
• Qualification (e.g. PRINCE2) or experience in managing complex programmes or projects also advantageous
• Excellent quantitative and qualitative analytical skills, in particular advanced excel and financial modelling skills
• An innovative thinker with a pragmatic and solution-oriented mindset
• Effectively champions and promotes causes – credible and professional, they always present the Foundation’s programmes in a compelling way to engage the audience
• Skilled in relationship building and strengthening; able to influence others and work collaboratively, uniting groups with a shared purpose
• English is CIFF’s business language – we expect all of our people to display outstanding verbal and written communication skills across all aspects of their role
• Capacity to work in a range of cultural and socio-economic contexts, adapting style and approach appropriately and in a culturally sensitive manner to maximise effectiveness 
• Experience using PowerBI or other platforms for financial reporting
• IT proficiency (most specifically in Microsoft Word, Excel and PowerPoint)
• A proven self-starter, who works with pace and resilience

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