Senior Program Associate- Executive Assistant, Energy Program

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About the Organization

WRI India, an independent charity legally registered as the India Resources Trust, provides objective information and practical proposals to foster environmentally sound and socially equitable development. Through research, analysis, and recommendations, WRI India puts ideas into action to build transformative solutions to protect the earth, promote livelihoods, and enhance human well-being.

We are inspired by and associated with World Resources Institute (WRI), a global research organization. Currently, over 250 researchers are working with WRI India in our offices in Delhi, Mumbai, and Bengaluru.

Job Description

The Executive Assistant (EA) will provide high-level administrative, coordination, stakeholder engagement and communications support to the Executive Director (ED) of the WRI India Energy Program. The role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and relationships in a dynamic, mission-driven environment. The EA will serve as the primary liaison between the ED’s office and internal/external stakeholders, ensuring smooth and effective operations.

Job Responsibilities

Administrative and Operational Support (70%)

• Manage a well-organized, daily and long-range electronic calendar for the ED, including scheduling internal/external meetings and speaking engagements.
• Support efficient agenda preparation and prioritization, coordination documents and follow-up notes for internal and external meetings.
• Coordinate domestic and international travel logistics, including tickets, accommodation, itineraries, visa processing, and travel expense management.
• Prepare, maintain, and submit electronic expense reports and reimbursement requests.
• Support the organization of meetings, workshops, and events, including preparation of materials and coordination with the internal teams.
• Assist with planning and logistics for major WRI India events and external engagements.

Communications and Liaison (20%)

• Serve as the ED’s administrative liaison to WRI India staff, global staff, partners, donors, and key stakeholders.
• Draft, edit, and manage correspondence, reports, and presentations on behalf of the ED.
• Maintain discretion and confidentiality in all interactions.
• Act as a bridge for smooth communication between the ED and other programs/international offices, demonstrating professionalism and credibility.

Special Projects and Research Support (10%)

• Support the ED with background research, data compilation, and initial drafts for policy documents and speaking engagements.
• Support special projects, data gathering, and record-keeping as assigned.
• Coordinate with program teams on multi-stakeholder initiatives, ensuring timely progress and coordination.

Education Qualification/Required Skills & Experience

• Bachelor’s degree (Master’s preferred) in any discipline.
• 3–5 years of experience supporting senior leadership – preferably in non-profit, climate, or energy environments.

Core Competencies

• Exceptional organizational and administrative skills, and attention to detail.
• Ability to set and manage multiple priorities with minimal supervision and manage time efficiently.
• Excellent written and oral communication skills in English. Proficiency in a second language is a plus.
• Outstanding interpersonal skills with the ability to interact on behalf of the ED with diverse audiences.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and web conferencing tools (Outlook, Teams, Zoom). Familiarity with Concur, CostPoint, Workday, Asana is a plus.
• Experience supporting executives with international travel and multi-time zone scheduling.
• High discretion and ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Proactive, resourceful, and calm under pressure; adaptable in fast-paced settings.
• Willing to travel domestically (with notice).

Preferred Attributes

• Experience in energy, climate, or sustainability sectors.
• Familiarity with stakeholder management in public policy contexts.
• Previous work with multi-country teams or international coordination.

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