Executive Assistant to Managing Director (Strategic)

Designation: Executive Assistant to Managing Director (Strategic)

Organization: SwitchON Foundation

Location: Kolkata, West Bengal

Work Experience: 4 - 5 years of relevant experience

Compensation: Up to ₹6 Lakh

Language Proficiency: Excellent English communication; Hindi or regional languages preferred

Position Summary

SwitchON Foundation is seeking a highly capable, tech-savvy, and dependable Executive Assistant to the Managing Director (MD). This is a high-impact role for someone who goes beyond traditional EA responsibilities and acts as a thoughtful execution partner to senior leadership.

The role requires strong ownership, structured thinking, comfort with AI and digital tools, and the ability to manage priorities, communication, and follow-through in a fast-growing, mission-driven organisation.

Experience in the development sector is essential; exposure to agriculture or climate-resilient livelihoods is strongly preferred.

Key Responsibilities

● Strategic & Operational Support

- Support the MD in strategic planning, research, meeting preparation, and execution follow-ups

- Manage calendar, travel, documentation, and prioritisation of key tasks

- Bring structure, clarity, and actionable insights to discussions and decisions

● Technology & AI Enablement

- Use AI tools (e.g., ChatGPT), Google Workspace, and automation tools to improve productivity

- Build simple systems, trackers, and workflows to improve operational efficiency

● Communication & Documentation

- Manage internal and external communication with clarity and professionalism - Prepare crisp presentations, summaries, notes, and stakeholder communication - Ensure alignment of communication with organisational priorities and leadership intent

● Stakeholder & Leadership Coordination

- Coordinate with cross-functional teams and ensure timely follow-ups - Represent the MD in internal or external meetings when required

- Engage confidently with funders, partners, and senior stakeholders

● Execution, Prioritisation & Closure

- Deliver high-quality work under tight timelines

- Manage shifting priorities with maturity and solution-oriented thinking - Track progress and ensure closure of critical action items

● Confidentiality & Professional Conduct

- Handle sensitive information with discretion and integrity

- Uphold high standards of professionalism in all interactions

Qualifications & Experience

● Education

- Degree in Business Administration, Agri business or a related field

- Master’s degree or relevant certifications (preferred)

● Experience

- 4–5 years of experience in an Executive Assistant, operations, or

leadership-support role

- Prior experience in the development sector is mandatory

- Exposure to agriculture, climate resilience, or sustainability work is a strong advantage

Skills

● Strong proficiency in AI tools, MS Office, and Google Workspace ● Excellent written and verbal English communication

● Strong organisational and project management skills

● Confidence in engaging with external partners and senior stakeholders

Personal Attributes

● High ownership, reliability, and attention to detail

● Structured thinker with a calm, solution-oriented approach

● High emotional intelligence, discretion, and humility

● Confident, grounded, and comfortable working closely with senior leadership

● Interest in growing with the organisation over the long term

Reporting Structure

Reports to: Managing Director (MD)

Travel

This position requires moderate travels as per the need.

Compensation

● Annual CTC: Up to ₹6 Lakh

● Final offer will be based on experience, qualifications, and last drawn salary

About SwitchON Foundation

Established in 2008, SwitchON Foundation is a pioneering non-profit organisation committed to driving sustainable development through innovative solutions in climate-resilient agriculture, clean energy, green livelihoods, and industry decarbonization. With a passionate team of over 175 professionals, we operate across 10 states in India, empowering communities with climate-smart technologies and practices.

Recognized as a Great Place to Work, SwitchON Foundation takes pride in its inclusive and diverse workplace, with strong representation of women in leadership roles. Our impact is amplified through a combination of innovative programs, social enterprises, and strategic policy advocacy aimed at creating lasting change.

To learn more about our work, please visit: www.switchon.org.in

Application Process

To apply, please complete the application form and upload your updated CV to this link : �� https://forms.gle/NmTGoJeumhFeSKkj8

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