RFP - Hiring of an agency for managing a (Sports) Scholarship Program

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About the Organization

SBI Foundation (SBIF) was incorporated to bring all the CSR activities of State Bank Group under one umbrella and contribute to the efforts made by the State Bank Group to support and uplift the underprivileged sections of society. The focus areas of SBIF are Livelihoods & Entrepreneurship, Education, Environment, Sports, Rural Development, Healthcare, Disability & Inclusion and Women Empowerment.

So far, SBIF has impacted the lives of more than 20 million beneficiaries through its various CSR initiatives and aims to continue improving the socio-economic well-being of society, particularly of the less fortunate and under-privileged members and enable them to live up to the potential that they all possess.

SBIF ACE is SBI Foundation’s flagship program in the domain of sports. It comprises key interventions in building state-of-the-art sports infrastructure, creating and nurturing strategic partnerships for sports.

As a strategic initiative to support para-athletes, SBI Foundation has launched the SBIF ACE - Para Athlete Sports Scholarship (PASS) with the aim of empowering talented para-athletes across India. The SBIF ACE - PASS seeks to provide financial assistance to para-athletes, enabling them to focus on their training, competition, and overall athletic development. Through this program, 100 para-athletes will be identified and supported with the necessary resources to excel in their sporting careers.

About the Proposal

SBIF intends to engage organisations registered in India with experience in managing scholarship projects.

SBI Foundation hereby invites proposals for the Hiring of an agency to manage the SBIF ACE - PASS. The budget for a proposal should not be more than Rs. 15.00 Lakhs for a support period ranging 1 year. Multiple submissions will be disqualified.

Scope of Work:

The proposed projects under SBIF ACE - PASS must broadly follow the framework as mentioned below:

• Thematic area: Sports
• Preferred project locations: PAN India

The Agency must include the provision of the following services for the implementation of the SBIF ACE - PASS:

• Existing and operational in-house, end-to-end Scholarship Management System.
• Outreach and mobilisation to spread awareness about the Scholarship.
• Promotion of the SBIF ACE - PASS through print and digital media, including social media, print advertisements, emails, newsletters, articles, etc.
• Development of online application form and customisation of application management dashboard (live in real-time, with admin access to SBI Foundation).
• Application support and redressal of queries by applicants to facilitate application submission.
• Scrutiny of applications received, facilitating document submission and document verification.
• Conduction of recorded calls, shortlisting and selection as per the SBIF ACE - PASS model.
• Scholar onboarding, document and bank account verification.

The Agency must follow the below-mentioned criteria for scholar shortlisting.

Eligibility Criteria for the SBIF ACE - PASS:

• The applicant must be an Indian citizen and have represented their state and/or India in national or international competitions.
• The applicant must be ranked within the top 20 in international rankings or within the top 10 in national rankings published by their respective National Sports Federations (NSFs). Top-ranked among the applicants will receive preference. A declaration with the relevant supporting documents for the same would be signed by the athlete.
• Only rankings in the senior category will be considered.
• 12 sports will be selected from among the events competed at the Paralympic Games
• For doubles or team events, the athlete must be an active team member. Joint ranking/ Team ranking will be considered.
• The upper age limit at the time of application is 35 years.
• The applicant should not be employed or receiving a scholarship from any other organisation or institution as of the date of selection for the scholarship and will not avail of another scholarship during the duration of the scholarship. An undertaking to opt out of their current scholarship program, if selected, must be submitted.
• The scholarship shall be discontinued for any athlete who gets employment or a scholarship from any other organisation or institution during the tenure of this scheme.

Benefits for Selected Scholars:

• Each selected athlete will receive a stipend of ₹ 40,000 per month for a one year duration.
• The performance of the athletes will be evaluated each year, and based on the current and revised criteria (from time to time), the selection of the athletes will be renewed or weeded out.
• The stipend amount will be inclusive of all the benefits such as training, equipment, mentorship or any other financial or non-financial support required for an athlete.

Number of beneficiaries: 100 para-athletes across 12 sports disciplines.

Eligibility

Project Proposal:

• Alignment with the ‘SBIF ACE - PASS' framework.
• Clear and concise detailing of the proposed solution, implementation plan and outcomes.
• Innovation in the project.
• Risk-mitigation measures.
• Comprehensiveness of the Log frame & Project timelines.
• Project Monitoring & Evaluation Process.

Experience:

• The agency should have a minimum of 3 years of existence on the date of publication of this RFP.
• The agency should have a minimum of 3 years of overall work experience in managing large-scale scholarships.
• The agency that has demonstrated the capability to improve measurable outcomes to ensure the effectiveness and efficiency of the intervention will be preferred.
• The agency must have an understanding and knowledge of the Indian sporting landscape and a general understanding of the various event categories and rankings of athletes across national sports federations in India.
• The agency must have managed a scholarship corpus of at least INR 5.00 crores so far.
• The agency must have an in-house team for project implementation, with more than 5 permanent employees.
• The agency must have an existing dashboard/scholarship management portal.
• The agency must have existing and comprehensive SOPs in place for scholarship application management.
• The NGO must have completed at least 3 assignments/projects of a similar nature funded by the public sector/ Government Organisations/Central/State government authority/ Foundations.

How to Apply

Last Date and Time for submission of proposals: 22nd May 2025

Online Submission only: sbifacerfp@sbifoundation.co.in

Soft copies to be sent by 22nd May 2025 with the subject line “SBIF ACE - PASS RFP (ORGANISATION NAME)” Only Shortlisted organisations will be contacted, and they shall be required to submit hard copies at a later date.

Address: SBI Foundation, Shop no. 35, The Arcade, World Trade Centre, Cuffe Parade, Mumbai 400005.

For more information please check the Link

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Tags Skill Development Liberal Arts Others