Request for Proposal (RFP)

Summary of Deadlines:

Bids are invited for: Empanelment to Supply Interactive Panels PAN India Ref: AIFT/RFP/DL/2025-26/002

Release of Request for Proposal	20th May 2025
Pre-bid Meeting (Online) Date	26th May 2025 (16:45 Hrs IST)   Link for Registration: https://forms.gle/KkNdkcyp5DmapCmY6
Bid Submission Closing Date	29th May 2025 (18:00 Hrs IST) Link for submission of proposals: 1.     Technical: https://forms.gle/gs1mkAYoLijRq6wx7 2.     Financial: https://forms.gle/c8LucJkwTvnh4w748
Technical Bid Opening	29th May 2025
Financial Bid Opening	30th May 2025 (Tentative)
Finalization of Contract	TBD (to be intimated to the awardee only)

Please note that The American India Foundation Trust (AIFT) reserves the right to modify this schedule as needed. All prospective bidders who have confirmed interest by the due date as above, will be notified of any changes simultaneously by email.

Scope of work:

Selected Agency/ies will be offered to enter into a Rate contract with the AIFT on below terms:

1. Duration of contract shall be 1 year with No minimum order quantity; However, the total value of each contract will not exceed ₹ 2,00,00,000 (Two Crores all inclusive) for the entire duration of the contract.
2. Supply/Install required items upon receipt of Purchase Order & subsequent Acknowledgement.
3. All Payment Terms will be 50% advance & balance within 21 days of delivery & Submission of Invoices and PODs. TDS as applicable.
4. Prices will be inclusive of GST & doorstep delivery charges for Pan India.
5. Both the Parties may terminate the Agreement by giving prior notice of 1 (one) month.
6. For any disputes the Jurisdiction will be New Delhi.
7. For any damaged product delivered the Agency will provide the free of cost replacement.

Bid Submission:

Bidders are advised to submit bid online in Google forms link -

1.     Pre-bid meeting interest submission- https://forms.gle/KkNdkcyp5DmapCmY6
2.     Technical Bid Submission Link- https://forms.gle/gs1mkAYoLijRq6wx7
3.     Financial Bid Submission Link- https://forms.gle/c8LucJkwTvnh4w748

Proposal Requirements:

The technical proposal should cover at least below areas:

A.    Applicant eligibility requirement(s):

1. The bidder organization should be registered as a legal entity for doing business in India. In addition, it should have all kinds of active licenses and permission for work for related requirements.
2. The applicant must have previous experience in the area of the requirement.

B.    Technical Requirements:

The bidder should provide information on overall qualifications, including:

1. Profile of organization
2. Past experience, clients handled and completed assignments.
3. Services and support available post-delivery of Machine and Turnaround time

C.    Attachments/ Enclosures for Technical Bid:

Bid must be submitted in English language only and should contain:

1. Covering letter with reference to all enclosures or attachments.
2. Copy of registration documents/ certificate and most recent renewal as a legal entity.
3. License or permission if any for doing business with computers.
4. Copy of Authorized dealership issued by the company (if any)
5. Copy of PAN & TAN.
6. Copy of GST Registration.
7. Copy of MSME registration certificate (if registered)
8. Copies of last two years ITR. (exempted for startup raised within last two year)
9. Technical bid form as per Annexure I

D.    Financial Bid

It is to be submitted separately as per Annexure II. No conditional price is to be quoted.

Proposal Evaluation Process:

A.    Application Evaluation Process:

1. Application received by AIFT will be reviewed to determine completeness of application (based on application guidelines detailed above) and eligibility of applicants. 
2. Applications that do not meet eligibility requirements will be eliminated following this review and shall not be considered further.
3. All bids received by the stated closing date and time for bid submission will be evaluated, according to the conditions described in selection criteria below.
4. The final selection would be based on the technical evaluation of the bids followed by evaluation of financial proposal.
5. Successful bidder(s) will be notified in writing by email (or by telephone, in cases where the bidder cannot be reached by email). The bidder must confirm acceptance in writing within the time specified in the email communication.

B.    Evaluation Criteria:

1. The bidders who substantially meet the “Bid Requirements – Technical” (Annexure- I) shall fall in the category of technically qualified bidder.
2. The unit prices quoted by such technically qualified bidders shall be evaluated and compared.
3. The bidder quoting the lowest price shall be considered for final issuance of Purchase Order from the suppliers qualified by AIF, based on all other criteria.

NOTE: AIFT reserves the right to reject bids that do not meet eligibility or bid submission requirements (as detailed above) without further notice to the bidders. Issuance of this RFP does not constitute a commitment on the part of AIFT nor does it commit AIFT to pay for the costs incurred in submission of bid. Further, AIFT reserves the right to reject any or all bids received and to negotiate separately with a bidder, if such action is considered to be in the best interest of AIFT.

AIFT Contact:

Any communication must be sent to: procurement@aif.org

 To download the full RFP, please check the Link

Tags Education and Education Technology (edtech)