Assistant Manager - Procurement & Supply Chain Services

Follow us@ngobox

About the Organization

The International Rice Research Institute (IRRI) is dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations. IRRI is an independent, nonprofit, research and educational institute, founded in 1960 by the Ford and Rockefeller foundations with support from the Philippine government. The institute, headquartered in Los Baños, Philippines, has offices in 17 rice-growing countries in Asia and Africa, and over 1,000 staff.

Working with in-country partners, IRRI develops advanced rice varieties that yield more grain and better withstand pests and disease as well as flooding, drought, and other harmful effects of climate change.

Job Description

The International Rice Research Institute (IRRI) is an independent, non-profit and world’s premier research organization dedicated to abolishing poverty and hunger among people and populations that depend on rice-based agri-food systems. Through our work and partnerships, we aim to improve the health and welfare of rice farmers and consumers; promote environmental sustainability in a world challenged by climate change; and support the empowerment of women and the youth in the rice industry. The institute, headquartered in Los Baños, Philippines, has offices in 17 rice-growing countries in Asia and Africa.

Under the general supervision of the Corporate Support Services Manager, manage the procurement and timely delivery of all local and foreign goods and services of IRRI India country office including all locations across India. This position’s responsibilities will include sourcing, vendor enlistment, negotiation and follow up in adherence to IRRI/CG policies and procedures and ensuring material procured are within specification and are reasonably priced. S/he will maintain procurement records, generate monthly reports and update vendor enlistment. S/he will be responsible for negotiating and maintaining all service contracts – travel & transport services, hotels, internet, outsourced staffing, AMCs, insurance, clearing & forwarding, renovation and constructions and other services.

This position will be based at the IRRI India Office, Varanasi, India and may only be filled by permanent citizens of the India.

Job Responsibilities

• Ensure the adherence to IRRI policies and procedures and CG procurement guidelines for goods, works and services for all work related to procurement.
• Assist in the development and implementation of the procurement process, procedures and guidelines
• Execute requests for local/national/international procurements
• Provide feedback to CSSM on implementation of operational activities and suggest actions for possible improvement
• Suggest most cost-effective means of procurement while ensuring the defined quality standards.
• Exercise due diligence to finalize the contracts/orders with vendors and other stakeholders
• Coordinate with clearing & forwarding agents and government departments to ensure custom duty exemption and GST refund in accordance with UN immunities & privileges granted to IRRI
• Manage and maintain procurement files, records and database for all locations across India
• Monitor the status of all service contracts and take proactive action for renewal
• Exercise internal controls to ensure segregation and risk mitigation.
• Execute procurement requests in accordance with audit recommendations
• Coordinate with all office locations, NARES, government ministries & departments, IRRI-HQ and other stakeholders.
• Negotiate with vendor & external agency to finalize the contract/order and establish the business term with new agency/company on or after ensuring the due diligence process
• Maintain and ensure enlisted vendor documents are updated, seek new suppliers and recommend the removal of non-compliant vendors from the vendor database as needed.
• Maintain information flow and communication with internal and external stakeholders.
• Coordinate with Clearing & Forwarding agents for imports/exports and with tax authorities on GST matters
• Liaise with Finance to ensure funding availability & adherence to terms of payment
• Prepare and execute requests for quotations, analyze quotes and prepare comparatives, conduct negotiation and facilitate the signing of contracts.
• Provide procurement support to events – workshops, conferences, training and field visits.
• Verify invoices/bills related to procurement orders and prepare payment pack for submission to finance for releasing payment.
• Ensure effective implementation of procurement processes including appropriate documentation, RFQs, Bid analysis, POs, contract agreement etc.
• Maintain and monitor assets allocation, physical verification, reconciliation and update records.
• Propose and plan for disposal of office assets per donor requirements & IRRI policy.
• Prepare reports required by CSSM

Education Qualification/Required Skills & Experience

• Bachelor’s in any discipline with a minimum of 5 years of relevant work experience in procurement and supply chain management
• Master’s in any discipline with a minimum of 3 years of relevant work experience in procurement and supply chain management

Skills Required

Mandatory

• Excellent knowledge of procurement practices, policies and guidelines
• Strong negotiation skills
• Customer focus
• Proficiency in MS Office, MS Excel, PowerPoint and financial systems
• Excellent interpersonal and communication skills
• Can effectively establish priorities and meet deadlines

Preferred

• Has experience working in an international work environment, non-government sector and/or agricultural sector
• Experienced in using an ERP system

For more information please check the Link

Tags Jobs in Uttar Pradesh Jobs in Varanasi Jobs in Research Jobs in Climate Change