International Consultant-IOC

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About the Organization

UNESCO, the United Nations Educational, Scientific and Cultural Organization, is a specialized agency dedicated to strengthening our shared humanity through the promotion of education, science, culture, and communication.

We set standards, produce tools and develop knowledge to create solutions to some of the greatest challenges of our time, and foster a world of greater equality and peace.

Protecting biodiversity, responding to artificial intelligence, advancing quality education, safeguarding heritage, and ensuring access to reliable information are some examples of the work that UNESCO does with its 194 Member States across the globe.

Job Description

In particular, the incumbent shall perform the following duties:

• Prepare a report recommending how events should be organized by supporting the office in organizing or assisting in events taking into account the following financial, budgetary, HR and logistics accountabilities.

Financial Accountabilities

• Ensure that the Office’s financial resources and expenditures are fully and properly accounted; schedule payments and disbursement of funds
• Ensure accurate and timely processing of assigned accounts, developing budget estimates and monitoring expenditures, participating and advising in the preparation of financial statements and budgets
• Compile and consolidate data from various sources into financial statements; prepare worksheets
• Monitor expenditures, review payments and reconcile accounts
• Investigate anomalies and erroneous charges and take corrective action
• Provide assistance and guidance to undertake coding and data entry task and to extract information,

Budgetary Accountabilities

• Assist and advise on planning and budgetting and recommend modifications
• Prepare budget proposals and cost estimates and ensure that data is correct
• Identify irregularities and undertake transactions to correct errors/omissions

HR Accountabilities

• Follow-up on coming HR actions and oversee maintenance, update and clean-up of database

Logistics Accountabilities

• Procurement: research and retrieve information on supply sources, vendors by commodity and obtain specifications on the market.
• Review contractual documents (TOR, budget, contract nature and type).
• Resolve issues/ problems related to delivered goods.
• Prepare requisitions for supplies and equipment.
• Arrange for control and distribution of inventory records.
• Support the office in preparing and updating travel plans; make travel arrangements; prepare required travel requisitions and monitor the budget; arrange hotel accommodations and other related logistics following UNESCO policies, procedures, and rules.
• Prepare a report recommending and developing techniques and methods that will improve  financial, budgetary, HR and logistics management by supporting with administrative tasks related to these accountabilities.
• and    Develop techniques and methods that will improve financial, budgetary, HR and logistics management during on-the-job support of administrative tasks.

Education Qualification/Required Skills & Experience

• Minimum BA degree in Business Administration, Economics or related area.

Work Experience

• Minimum 4 (four) years of progressively responsible and relevant work experience in one or several subject areas of administration including proven finance/accounting experiences;
• Relevant work experience acquired at the international level;
• Experience in writing material including budget and finance documents.

Skills and competencies

• Excellent interpersonal skills for teamwork and work in a multicultural setting and ability to interact effectively with different stakeholders inside and outside the Organization;
• Thorough knowledge of administrative rules, policies, processes and procedures gained through extensive experience in a related area;
• Proven skill in managing a complex and demanding workload and accomplishing work through others.

Desirable qualifications

Education

• Advanced University degree in Business Administration, Public Administration, finance, accounting or other relevant fields;
• Accounting certificate or relevant certificate to the post.

Work Experience

• Similar experience working with diverse organizations in the region and in an international environment preferably a UN agency.
• Relevant work experience acquired at the international level.

Skills and competencies

• Knowledge of SAP and other IT based systems for planning and monitoring voluntary contributions and of systems for tracking resource mobilization;
• Good knowledge of UNESCO or UN System;
• Knowledge of UNESCO’s programme and approved priorities;
• Familiarity with the work and general function of UNESCO and international organizations in the UN system
• Knowledge of UN Rules, Regulations and administrative procedures

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